Expenses submission and the organisation of this task can be made easier by using the PeopleManager expenses module. Expenses forms can be compiled and submitted electronically by the employee using the Employee Self Service Portal giving them the flexibility to submit expenses remotely, and also ensuring they have an accessible record of the expenses too.
The module can be configured to your business requirements in the following ways:
- Mileage rates
- Subsistence rates
- Types of allowable expenses to be claimed
When the employee adds an entry to their electronic expense form it will automatically calculate the cost of items, such as mileage, using your predetermined rates. Expense entries can be tagged with a client reference, if required, and the employee can print off a copy to attach to their receipts for finance.
Once completed the employee can submit the expense claim form for approval to the designated manager, and once approved a payroll file is produced for your payroll provider.
Reporting of all expenses by period or individual employee can also be generated making this a flexible, efficient way of keeping track of your employees’ expense claims.